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- Effective time management is mostly a functionof following simple systems and living timeless principles.Occasionally though, you can find a technology hackthat reclaims an hour here or there.One such trick that I use regularly are typing shortcuts.Sometimes referred to as text expanders or macros,typing shortcuts allow you to save yourselfthe time and effort of having to type small or large phrasesor blocks of text over and over and over.
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There are a variety of tools availablefrom free to a modest investment.Two I have used and found effective are PhraseExpressand TextExpander.The concept is simple.If there's a phrase that you repeat over and over and over,you assign a shortcut phrase to that,and when you type the shortcut, it automatically expandsto the full phrase.One small phrase that I use repeatedlyis LinkedIn Learning.
I've created a simple typing shortcut of typing 'LIL'and then tapping a function key.When I hit 'LIL' and that key, it automatically types out'LinkedIn Learning.'That may seem like a small thing,yet it really adds up over time.For instance, let's say that I work 300 days a year,and on average, I type the phrase 'LinkedIn Learning'five times each day.If I type out the full phrase 'LinkedIn Learning'and have to get the caps just right for 'LinkedIn,'it might take me five seconds on my own.
I'm not the best typist in the world.But just using this code, it takes me one second.That means I save four seconds for every occurrencetimes 1,500.This means that over the course of a year,I save myself roughly an hour and a half of time,just by creating this one little macro.You can use typing shortcutsfor more complex phrases as well.Programmers who repeatedly use chunks of codeespecially benefit from using typing shortcuts like this.
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As a keynote speaker, I'm often asked to send my bioto people.Every time I need to do this, I could look that bio up,wherever it's saved, copy it, and paste it in an email,which would take me 30 seconds to a minute.Instead, I can simply save it as a text shortcut.Then when I type the word 'bio' and hit a function key,my one-paragraph speaking bio instantly appears.Again, that saves me probably in the neighborhoodof an hour or two every single year.
So a couple of things to consider.First, pay attention during your workdayover the next weekof small phrases that you are repeatedly typingover and over.Also, be aware of big blocks of text that you repeatmaybe once or twice a month,but you don't want to go through the hassleof finding each time.Then download one of these typing shortcut programs.Practice using it with these phrases.It may take a little getting used to,yet the small effort you put in,can yield you days and weeks of timeover the course of years.
Then you can reinvest that saved timeinto things that are most valuable.
Did you know that you use shortcut keys in QuickBooks? You can use QuickBooks shortcut keys to perform any number of tasks faster, including editing a customer invoice, changing the date on a journal entry, among others. Convert excel file into vcf format. You will learn how to use QuickBooks Help Window shortcut keys to make easier to use the help feature in this small business accounting software program. Many people are familiar with Microsoft Word and Excel shortcut keys. If you are familiar with the shortcut keys in these Windows applications, then you already know a number of QuickBooks shortcuts because the shortcut keys are the same in these applications.
What a Shortcut Key Is
If you are not familiar with a shortcut key, the concept is simple: shortcut keys make it easier and usually quicker to navigate and use software programs.
How to Use Shortcut Keys
Shortcut keys can typically be used by using CTRL or SHIFT in conjunction with a single letter. So when a shortcut described as 'CTRL + F' is telling you to press control, and while continuing to hold control, press the 'F' key to perform the shortcut. This shortcut key might pull up a search tool in the software program, as opposed to having to navigate to the same tool using your mouse. If searching is a task you do over and over on a daily basis, then you will save a lot of time using this shortcut over time.
QuickBooks Help Window Shortcut Keys
The QuickBooks help window can is most likely your first stop when you run into any stumbling blocks, such as in performing reconciling a bank account, printing a general ledger for your small business, or customizing an invoice in QuickBooks. The help window is the built-in help feature in QuickBooks, so if you are a regular QuickBooks user, you have probably visited this screen at least a few times. The following shortcut keys can be used to help you use the QuickBooks Help Window better:
Function: Display Help in context
Shortcut: F1
Function: Select next option or topic
Shortcut: TAB Busy Software Short Cut Key
Function: Select previous option or topic
Shortcut: SHIFT + TAB These QuickBooks Shortcut Keys Work in All QuickBooks Versions
These shortcuts will work with QuickBooks Online, QuickBooks Pro, or any other QuickBooks version with which you are working.
Shortkeys LightThese Shortcuts Take Time to LearnShort Keys For Windows
You will probably not be able to learn all these shortcuts within a short period of time. You should be prepared to invest your time to learn the shortcuts and apply them with speed and efficiency. As you use them in your daily routine, you will commit them to memory. Then, you will find that QuickBooks will become easier to use and sometimes you will start to save time when working in QuickBooks to perform your daily accounting tasks.
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